TIPS is an application that focuses on Telco/Telecom Invoice Validation & Payment. Users of TIPS can load/import invoice details from each of their Telco/Mobile Service Providers. One (or more) consolidated invoices can be loaded for each vendor. During the load process, exception reports are generated giving the Telecom Department a view to Telco Billing issues & errors. The invoice details are then summarized by Expense Type into an Accounts Payable (A/P) voucher. This voucher can then be submitted to Accounts Payable for payment to the Vendor. Finally the invoice can be committed to the TIMS Accounts Receivable/ application for Consolidated Multi-Vendor cost allocation and reporting.
The following is a summary of the “TIPS” invoicing process :
- Upload/Import Telephone Company (TELCO) Invoice Details
- Landlines : Telus, Bell, Rogers, Bell Aliant, Bell-MTS
- Cellular : Telus Mobility, Bell Mobility, Rogers Wireless
- Others : Manual Invoice interface (Excel Spreadsheets) for Vendors that do not have an Electronic Invoice Interface:
- Generate Exception Reports by Invoice
- Validate charges and expenditure coding
- Generate Accounts Payable Voucher by Invoice
- Submit Voucher to Accounts Payable for Payment
- Commit Charges for Accounts Receivable Processing (TIMS System)
- 10+ Year Historical Reporting on Invoice Details
